Viewpoint: Colleges shouldn’t fear the cloud

Cloud adoption continues, despite lingering security concerns.

The irony about cloud computing in higher education is that most schools have used the technology to some extent but might not even realize it.

Gmail is one example. Yahoo Mail is another. The fact is, web-based applications—which many schools rely on for daily communication—don’t always register with most people as being part of the cloud computing trend. But they are, given that they essentially fit the layman’s rudimentary explanation of the cloud: where storage and computing capacity exist (provided by a vendor) so all that is needed on a PC, laptop, tablet, or smart phone is a browser.

There are more technical details to actual cloud infrastructure, platforms, and delivery, but for the purposes here, we will stick with the basic view.

There’s no question that cloud computing usage has exploded and will continue unabated. A new industry forecast is predicting that cloud computing will account for 33 percent of all data center traffic by 2015—tripling the current percentage and about 12 times the total current volume.

Perhaps even more interesting is the fact that cloud computing is not only becoming increasingly popular, but that it is growing in the education market—normally a slow adopter of new technology.

See also:

IT outsourcing: When it makes sense … and when it doesn’t

While higher education has always been viewed as an innovative force in networking and high-performance computing, major corporations such as Apple and Amazon have led the way when it comes to basic cloud computing. Two critical motivating factors are catalyzing educational institutions to investigate the cloud concept as an option because cloud computing can:

  • Substantially reduce hardware, software licensing and personnel costs. This also saves on space, repair, and electrical costs.
  • Provide new capabilities as they come to market without the incremental costs for equipment or support. The cloud now makes “keeping current” a much more viable option. This might include collaborative efforts such as allowing multiple admissions personnel to view the same student application simultaneously.

To these reasons, one might add the explosion in mobile devices that pressures IT departments—including those in the higher education environment—to provide 24/7 computing that is accessible from anywhere with no downtime. To top it off, there is also an avalanche of data that needs to be stored and analyzed.

Given their shrinking budgets and increasing applicants, schools have a major incentive to investigate cloud computing as a cost containment solution—certainly a simpler, more affordable, and more practical option than attempting to undergo major expansion and rehab of technologies they already have in place.

Why is cloud computing right for colleges and universities?

The advantages cloud computing can bring to a college or university are far-reaching; from a cost perspective, the benefits can reach across campus. Cloud computing can be used in everything from the internal IT organization using the cloud for business continuity planning, or storing archived copies of data off to a cloud storage area—even students’ papers and music that can be stored and retrieved whenever they want.

In the specialized areas of financial aid, enrollment, and admissions, the cloud has proven to be particularly beneficial.

eCampus News Staff

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