The Ideal Meeting

In my experience, meetings can be either the most or least productive part of your day. As a leader it is essential you know how to facilitate a meeting and understand how to behave and interact with your colleagues. For example, always develop a meeting agenda at least 72 hours before your meeting. This will give you ample time to distribute the agenda to all the members attending. Everyone should have enough time to review the items, and come prepared for the meeting. By distributing the agenda in advance you now put the responsibility of being prepared for the meeting on the members of your organization.

No matter what kind of meeting you are in, you must always keep a record (referred to as meeting minutes). This allows you to ensure that there are tangible takeaways from general discussions, as well as lets you recap all of the information at the next meeting so you can pick up where you left off.

In order to have a productive meeting, documents such as agendas and minutes need to be readily available. I have been in many meetings where the meeting documents are scattered in emails, dropboxes, and paper formats. Many times, commonly used documents such as bylaws or budgets are misplaced and mismanaged. Having a system in place that can consistently manage these records and documents is vital to the health of the committee.

The Ideal Student Leader

Student leaders strive to have the best programs and education, fund the newest and most innovative projects for the campus, host the liveliest spring concert, cheer on undisputed sports teams and support the statement-making activism. All of these campus related accomplishments are represented by one single thing: the school mascot.

A school’s mascot is only as strong as its student body. Leadership at its core, is the driving force in getting things done. However, even at the highest degree of leadership, there is only so much one is able to do at his or her maximum capacity. Let’s imagine the optimized levels of performance: What if there was an innovative type of technology that could fully optimize committee operations? Something that could organize members and schedules, facilitate meetings, allocate action and guarantee committee efficacy? The meeting pains and inefficiencies we all deal with will soon be long forgotten.

Meet Taskcot.com (https://taskcot.com/taskcot/) Our team has developed the most efficient platform that elevates the success of universities and helps student governments thrive. Taskcot.com is a cloud-based software focused on optimizing student governments, through use of committee management and collaborations tools. This technology developed specifically for study body government helps student leaders:

  • Facilitate Meetings
    • Paperless minutes, agendas and single-click meeting documents
    • Committee overview of all members
    • Member directory for quick contact reference
  • Take Action
    • Allocate, manage and complete tasks throughout meeting lifecycle
    • Stay updated with email notifications
    • Provide real-time feedback with integrated discussion thread
  • Transparency & Accountability
    • Archived documents and meeting records
    • Keyword search features
    • Ensure task completion and receipt of deliverables.

Taskcot.com was founded on the principles of improving university meetings and promoting a collaborative atmosphere. We continue to implement our solution in universities across the nation and ultimately strive to make student governments even more productive and effective. We look forward to serving a University near you!

About the Author:

Rohullah Latif served as the Student Body President at Cal State University Fullerton (13’-14’) where he managed a budget of $15M and served a student body of 40,000 students. Rohullah is currently attending Johns Hopkins University finishing off his Master’s degree in Biomedical Engineering. In the recent months he has published a student leadership book “Students Lead Now” and has recently launched a committee management and collaboration software with his team of former student leaders.


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