1. Staff will need to dedicate time.

The report emphasizes that open repositories may ask users to describe the metadata content, but most open libraries have time commitments in written contracts with departments regarding repository content. For example, faculty generate and collect data for grants, while librarian subject specialists can identify how best to organize and curate the metadata to make it accessible for future use.

2. Roles become more important.

Dedicated staffing, and some funding, is necessary for digitization programs. For example, one snag for CSUSM was when their open repository, hosted by the system-wide Chancellor’s Office, came to a standstill due to a staff person leaving the organization. Since CSUSM’s repository is hosted by the office, progress on ingesting materials was seriously impacted by staffing changes at that level.

The role of librarian will also become even more critical, as they become translators and mediators between content generators (faculty) and content users (students, other researchers, and communities).

3. Marketing efforts are needed.

In the author’s survey, despite the awareness of the library’s physical exhibits, only 10 percent of respondents were aware of the virtual library exhibits, and only 5 respondents had accessed the exhibits online via the open repository.

“The virtual exhibits are in a nascent stage; there is need for a marketing campaign to promote usage and awareness of this library resource,” note the authors.

For more detailed information on the pros and cons of open libraries, included CSUSM’s own case study, read the full report.